Incident Forms &
Mandated Reporting Guide

Incident Form At School

If a student is injured during a program, staff are required to complete an Incident Report within 24 hours of the incident.

The report must include clear details of what occurred, including how the injury happened, any immediate actions taken, and who was involved.

Once completed, the report should be submitted promptly to the Program Manager for review and follow-up.

Timely and accurate reporting ensures the safety of our programs and supports effective communication with schools and families.

Click to download the form

 

Incident FAQ’s

  • A: Complete a form immediately after any injury, safety issue, behavior concern, or unexpected event that affects a person or disrupts normal operations.

  • A: Any staff member who witnessed or responded to the incident should complete the form.

  • A: Be clear and objective. Include the date, time, location, people involved, a detailed description of what happened, and any actions taken.

  • A: Yes. Always inform your direct manager or site lead right after an incident. Submitting a form does not replace verbal communication.

  • A: Yes. Incident reports are confidential and should only be shared with management or authorized personnel. Do not discuss incidents publicly or with unauthorized individuals.

Child Abuse/Neglect Mandated Reporter Step-By-Step Guide

As mandated reporters, you have a legal and ethical responsibility to take immediate action when they suspect a child is being abused or neglected.

This step-by-step guide outlines the required procedures to follow—from making an initial report to a manager, to documenting the incident, and filing the official report within the required 36-hour window.

Accurate reporting protects the safety of children and ensures we are in full compliance with California state law. Failure to report can result in serious legal consequences, so all staff must understand and follow these steps carefully.

 

Mandated Reporting FAQ’s

  • A: You do not need proof—only reasonable suspicion. If you're unsure, report the concern or consult your supervisor or designated reporting officer.

  • A: Use your state’s official reporting hotline or online portal. A written follow-up may also be required. Full procedures will be covered in your training.

  • A: No. Do not inform the parent or guardian. Reporting agencies will handle all contact with families to ensure the child's safety.

  • A: Yes. Mandated reports are confidential, and your identity as the reporter is protected by law.

  • A: No. As long as the report was made in good faith, you are legally protected from retaliation or liability.